Buyer's guide · Updated September 2026

Best flooring software in the UK (2026): our pick is BillyBot

For UK flooring contractors, fitting firms and flooring shops, the best flooring software is the one that does the office work, not just the maths. That's BillyBot: an AI operator that runs the office side of a flooring business, from first enquiry to final invoice, on your own prices, with you approving what goes out.

Disclosure: BillyBot is our product. We built it after 20 years of running a flooring business, so we're not neutral, and we'd rather say so up front. This guide covers what to look for in flooring software, how the main kinds of tools differ, and how to test BillyBot on your own jobs before you pay anything.

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BillyBot at a glance

Built for flooring businesses, by a flooring business.

Our pick · Flooring software for UK flooring businesses

BillyBot

Best for: UK flooring contractors, fitting firms and flooring shops that lose evenings to enquiries, quotes, email and paperwork, and want to grow without adding an office wage.
What it does: Works from your Gmail or Outlook inbox, turning enquiries into jobs and drafting replies for you to approve. Quotes on your own prices from a voice note, an email, a floor plan or tender documents. Cutting plans, diary, fitters' job sheets and RAMS. Quotes and invoices go into Xero, Sage or QuickBooks when you confirm, or out as branded PDFs.
Price: £149 per office seat a month excluding VAT, everything included, no feature tiers. Unlimited fitters free. Annual billing saves two months. Each seat includes one inbox; extra inboxes £89 a month.
Works with: Gmail and Outlook; Xero, Sage and QuickBooks (or none: PDF quotes and invoices); web app plus iPhone and Android apps.
Trial: 14 days free on every seat. No contract; cancel anytime.

Why BillyBot is the flooring software we recommend

Most flooring software helps you do the work. BillyBot does the work, and you approve it.

It starts in your inbox

Most flooring work arrives by email. Billy reads new enquiries in Gmail or Outlook, turns them into jobs and drafts replies in your own style. Nothing goes to a customer without your approval unless you switch on auto-send.

Quotes on your prices, from anything

Describe a job by voice note or text, forward the customer's email, or send a plan. Billy builds the quote on your own supplier prices and markups, ready to send in minutes. See flooring quoting software.

Drawings and tenders

Tender packs arrive by email. Billy takes off the drawings and schedules, prices them on your rates and flags anything that needs checking before a price goes out. More on flooring estimating software.

Cutting plans that order the right amount

Cutting layouts for carpet, vinyl, LVT and tiles, accounting for roll widths, pattern and seams, so you waste less and order what the job needs. See cutting plan software.

Into Xero, Sage or QuickBooks

The accepted quote becomes the invoice, created in Xero, Sage or QuickBooks when you confirm, or as a branded PDF. Billy tracks what's paid and overdue, and receipts sync once you approve them.

Diary, fitters and RAMS

One diary for surveys and fittings. Fitters get their bookings, job sheets and RAMS to sign in the iPhone and Android apps, free for every fitter. See the fitting diary.

What to look for in flooring software

Every brochure promises to save you time. These questions show whether a system will actually take work off you.

Quotes on your own prices

Can it hold your supplier prices, markups and labour rates, and price a real job without re-keying? See how to quote a flooring job.

Estimating from drawings

Can it take off areas from a PDF drawing or tender pack, and show you what to check before a price goes out?

Cutting plans and roll widths

Does it work out roll widths, seams and waste, so you order the right amount and fitters have a plan to cut from?

Email and enquiries

Does it work from your inbox and draft the replies, or does someone still copy every enquiry in and write every email by hand?

Accounting

Does it create quotes and invoices in Xero, Sage and QuickBooks, or only export a file? Can you check each one before it's posted?

Fitters

Is there a proper fitter app with bookings, job sheets and RAMS, and does each fitter cost extra?

Diary

Can you book surveys and fittings against the job, and do fitters see their day on their phones?

Follow-ups

Does it show which quotes have been viewed and remind you to chase the ones that have gone quiet?

Price and terms

Per user, per site or per seat? Check what's included, minimum terms and add-ons, not just the headline price.

The kinds of flooring software, and where each one stops

Flooring businesses usually end up choosing between four kinds of tool. Only one of them does the office work for you.

Measuring and quoting apps

Draw the rooms, work out cuts and produce a quote. Useful maths, but the enquiry still has to be typed in, and most of the office work around it is still yours.

Shop and stock systems

Built around the showroom counter: till, stock and remnants. Reading and replying to every enquiry is still on you.

General job apps for every business

Scheduling and invoicing built for any kind of contractor. They aren't built around roll widths, packs, cuts and waste, so flooring maths often ends up in a spreadsheet beside them.

BillyBot: an AI operator for flooring

Flooring-native quoting, estimating and cutting plans, plus the office work around them: enquiries, replies, follow-ups, diary, invoices into your accounts and RAMS. You approve; Billy does the rest.

A week with BillyBot vs the usual way

The usual way: a quoting tool, plus your inbox, a spreadsheet, a calendar and your accounts software.

Task	The usual way	With BillyBot
A new enquiry arrives by email	You read it, type it in and write a reply	Billy turns it into a job and drafts the reply; you approve
Pricing the job	Enter every room, pick products, check your margins	Priced on your own supplier prices and markups from a voice note, email, plan or tender
Drawings and tender packs	Scale and measure every room yourself	Billy takes off the drawings and flags anything to check
Cutting and ordering	Work out roll widths, seams and waste by hand	Cutting plan worked out for you, so you order the right amount
Chasing quotes	Remember who to chase	See which quotes were sent and viewed; Billy reminds you about the quiet ones
Invoices and accounts	Re-type into Xero, Sage or QuickBooks	Invoice from the accepted quote, into Xero, Sage or QuickBooks when you confirm
Diary and fitters	Calendar, texts and phone calls	One diary; fitters see bookings and job sheets in a free app
RAMS	Start from a template every time	Drafted for the job for you to review; fitters sign in the app

How to test BillyBot on your own jobs

A demo shows software at its best. Your own jobs show whether it works for you. Fourteen days is plenty.

Pick three real jobs

Choose recent jobs you've already priced: one simple, one awkward (stairs, several rooms, mixed floors) and one you lost.

Load your real prices

Add your supplier prices, markups and labour rates, then have Billy re-quote the three jobs and compare against what you sent.

Point it at your inbox

Connect Gmail or Outlook and let Billy draft replies to a week of real enquiries. Approve, edit or bin each one.

Follow one job through

Book the fitting, check what your fitter sees on their phone, and confirm the invoice into your accounts.

Who BillyBot is for

BillyBot suits a flooring business that loses evenings to enquiries, quotes and email, and wants to grow without adding an office wage: domestic fitting firms, commercial flooring contractors pricing from drawings and tenders, and flooring shops with fitting teams. Billy handles the office work from first enquiry to final invoice, and you approve what goes out. See how that works for quoting, estimating from drawings, cutting plans, job management, invoicing and RAMS.

If all you need is a shop till and stock control, BillyBot isn't built as one.

Best flooring software UK: FAQ

For most UK flooring contractors, fitting firms and flooring shops, our pick is BillyBot (our product). It's built for flooring and does the office work itself: it works from your Gmail or Outlook inbox, quotes on your own prices from a voice note, email, drawing or tender, works out cutting plans, runs the fitting diary, and sends quotes and invoices into Xero, Sage or QuickBooks when you confirm. It costs £149 per office seat a month excluding VAT, with unlimited fitters free and a 14-day free trial.

BillyBot, for contractors who price from drawings, specifications and tender packs. Tender packs arrive by email, Billy takes off the drawings and prices them on your own rates, flags anything that needs checking, and the quote goes into Xero, Sage or QuickBooks when you confirm. Fitters get their bookings, job sheets and RAMS in a free app.

BillyBot's iPhone and Android apps are free for every fitter, with their bookings, job sheets, site details and RAMS to sign. Owners and office staff use the same apps or the web app, and pay £149 per office seat a month excluding VAT.

BillyBot has a 14-day free trial with everything included, and fitters are always free. Some measuring apps offer free plans with a monthly quote limit, but the office work around each quote is still yours. Try BillyBot on real jobs before you pay anything.

BillyBot works out cutting layouts for carpet, vinyl, LVT and tiles, accounting for roll widths, pattern and seams, so you waste less and order the right amount.

BillyBot works with all three. Quotes and invoices are created in Xero, Sage or QuickBooks when you confirm them, receipts sync once you approve them, and if you don't use accounting software BillyBot produces branded PDF quotes and invoices instead. When you compare, ask whether software posts into your accounts or only exports a file.

BillyBot is £149 per office seat a month excluding VAT, with everything included and no feature tiers. Unlimited fitters are free, annual billing saves two months, and each seat includes one inbox (extra inboxes £89 a month). Simpler measuring and quoting tools cost less, but the office work around each quote is still yours.

Try BillyBot on your own jobs

If office work is what holds your business back, see what Billy takes off your plate. 14 days free, fitters always free, cancel anytime.

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