On commercial sites, no RAMS usually means no start. BillyBot drafts the method statement, risk assessment and COSHH entries from the job itself (site, scope, products, dates and crew) for you to review and issue. Fitters sign on their phones.
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Site managers spot a copied template fast: last job's address, a generic adhesive, operatives marked TBC.
Main contractors want RAMS that match their site: the address, programme, products, the people attending and their own rules. Reworking a Word template takes an evening, and old lines slip through. Some firms end up paying someone to write RAMS for every job.
BillyBot already holds the job: where it is, what's being laid, which products, when and who. Billy drafts the RAMS from that, adds COSHH entries for the products you use, and files the pack on the job for you to review.
General guidance based on HSE guidance. It is not a substitute for assessing your own site, work and people.
A RAMS pairs a risk assessment (what could harm people on the job and how you'll control it) with a method statement (how the work will be done, step by step, with those controls built in).
The risk assessment is the legal duty. Under the Management of Health and Safety at Work Regulations 1999, employers must make a suitable and sufficient assessment of the risks, and record the significant findings if they employ five or more people. HSE says method statements aren't required by law outside demolition, dismantling and structural alteration, but calls them an effective and practical way to plan, manage and monitor construction work. Main contractors will usually want both.
CDM 2015 counts fitting out, renovation, repair and redecoration as construction work. Contractors must plan, manage and monitor their own work, make sure workers have a suitable site-specific induction and, on projects with several contractors, follow the principal contractor's directions.
General guidance only. Your RAMS must reflect your own site, each product's safety data sheet and the principal contractor's rules.
| Hazard | On a flooring job | Typical controls |
|---|---|---|
| Manual handling | Rolls of carpet and vinyl, LVT cartons, bags of compound, adhesive tubs, stairs | Deliveries to the point of use; trolleys and roll carriers; team lifts; smaller, lighter loads |
| Cuts | Trimming carpet, vinyl and underlay; changing blades | Safety or retractable knives; cut away from the body; cut-resistant gloves; a blade container |
| Hazardous substances | Adhesives, primers, DPMs and smoothing compounds | A COSHH assessment for each product using its safety data sheet; ventilation; gloves and eye protection as the sheet specifies |
| Dust | Grinding screeds (silica); cutting or sanding ply, MDF and hardboard (wood dust); mixing powders | Low-dust methods; on-tool extraction with an H or M class unit, or water suppression; FFP3 masks, face-fit tested; H or M class vacuum |
| Asbestos | Uplifting old tiles, sheet flooring or adhesive in buildings built or refurbished before 2000 | Get the asbestos information before any uplift; if you find suspect material, stop work and treat it as asbestos |
| Knees | Hours of kneeling; stretching carpet with a knee kicker | Knee pads or kneeling mats; rotate tasks; a power stretcher where the room suits it |
| Noise and vibration | Floor grinders, scabblers, floor strippers and saws | Assess exposure; lower-noise, lower-vibration tools; limit time on the tool; hearing protection |
| Other contractors | Shared floors and access routes; traffic over new floors; work overhead | Site induction; the principal contractor's rules and programme; agreed segregation and floor protection |
| Slips and trips | Offcuts, tools, leads, wet adhesive and newly laid floors | Clear as you go; leads away from walkways; barriers and signs; good lighting |
| Electricity | Grinders, mixers, saws and hot-air welders; trailing leads | Cordless tools or a 110V centre-tapped-to-earth supply on construction sites; check tools and leads before use |
| Fire | Solvent-based contact adhesives and primers, stored in vans and on site | Check the data sheet for flammability; water-based products where suitable; ventilation; no ignition sources |
| Waste | Offcuts, uplifted flooring, packaging, part-used adhesive and compound | Agree the waste route first; keep walkways clear; check data sheets before disposing of chemical products; use a registered waste carrier |
Control of Noise at Work Regulations 2005: action at 80 dB(A) and 85 dB(A) daily or weekly exposure; limit 87 dB(A).
Control of Vibration at Work Regulations 2005: hand-arm action value 2.5 m/s² A(8); limit 5.0 m/s² A(8).
HSE's general level for construction dust is an assigned protection factor of 20, such as an FFP3 mask, face-fit tested.
Can be present in any building built or refurbished before 2000. Old asbestos floor tiles can be hidden under carpets.
Sources, checked September 2026. HSE: method statements, CDM contractors, COSHH, construction dust, manual handling, knees, noise, vibration, asbestos, electricity, flammable substances. Legislation: 1999 Regulations, CDM 2015. GOV.UK: business waste.
From a job on your board to a signed pack, with you deciding what goes out.
Ask Billy for the RAMS on a job, or let a main contractor's RAMS request email start it. The site, scope and products are already there.
He asks for anything the job doesn't already hold, like the products you use, and takes dates and crew from your diary.
The method statement and risk assessment land in chat and on the job, in your branding, with data sheets linked. Ask for changes in plain English.
Fitters are notified and sign on their phones. You see who has signed, and the pack goes to the main contractor when you approve it.
Dates not fixed yet? Ask for a preliminary draft, clearly marked not for site sign-off.
A data sheet says what a product can do. Your RAMS has to say how your team will use it safely on this site.
“A safety data sheet is not a risk assessment.”
HSE, Chemical safety data sheets
COSHH entries are based on the manufacturers' safety data sheets for the adhesives, primers and compounds on your job, not a generic product.
You review the COSHH entries with the rest of the RAMS before anything is issued, so nothing reaches site that you haven't seen.
If information is missing, the pack says so plainly instead of papering over it.
Each product gets a COSHH entry with its hazard, exposure route and controls, and the sheets are linked with the pack. Sizing the prep? Try the smoothing compound calculator.
The RAMS lives on the job that was quoted and booked, so the details match.
Method statement and risk assessment, versioned together on the job, with earlier versions kept.
The main contractor's own requirements, such as inductions or asbestos checks, are built into the RAMS for that site.
Fitters sign in the free app, and the job page shows who hasn't signed yet.
Tell Billy what the site manager wants changed. He edits that part, saves a new version and says who must re-sign.
Keep insurance and accreditation certificates in your document vault, with a reminder before they expire.
Ask what you can show for a PQQ: Billy reports what's on file and what isn't, and never writes up training or inspections that didn't happen.
BillyBot is built by a flooring business, on 20 years of running one. The RAMS sits on the same job you quoted or priced from tender drawings, alongside its bookings, materials and invoice in one job record, as part of the AI operator that runs the office side of your flooring business.
Same job, same site manager, two very different evenings.
| RAMS template | BillyBot | |
|---|---|---|
| Starting point | Last job's document, edited by hand | Drafted from this job's records |
| Site, dates and crew | Retyped, or left over | From the job and confirmed bookings |
| Site rules | Copied across by hand | Built into the RAMS for that site |
| COSHH | A generic adhesive entry | Your products, with data sheets |
| Changes | Edit, re-save, re-send | Ask Billy; a new version is saved |
| Sign-off | Paper sheets and photos | Signed on the phone, tracked on the job |
| Old versions | Somewhere in your inbox | Kept in the job's history |
One price per office seat. Your fitters are always free.
Everything included, no feature tiers: RAMS and COSHH sit alongside quoting, estimating, email, diary and invoicing. Unlimited fitters free. Annual billing saves two months. 14-day free trial, cancel anytime. Prices exclude VAT.
The risk assessment is. Employers must assess the risks and, with five or more employees, record the significant findings. HSE says method statements aren't required by law outside demolition, dismantling and structural alteration, but main contractors usually ask for one, and CDM 2015 requires contractors to plan, manage and monitor their work.
You are. Billy drafts from the job's records; you review it, correct anything that doesn't match the site and decide when it's issued. Nothing goes to a customer or main contractor without your approval, unless you've switched on auto-send for Billy's emails.
The risk assessment includes a COSHH entry for each product on the job, informed by the manufacturer's safety data sheet. HSE is clear that a data sheet isn't a risk assessment, so check each entry against how your team will mix and apply the product on that site.
In the BillyBot app on iPhone or Android, which is free for fitters. They're notified when the final pack is ready, then read it and sign to confirm they've understood it. Operatives without the app can sign the printed method statement.
Yes. Ask for a preliminary draft: dates and crew show as to be confirmed, and it's marked not for site sign-off. Once the booking and operatives are confirmed in your diary, the final version is prepared for review and signing.
No. Billy writes documents such as a RAMS, never evidence that something happened, like training given, a toolbox talk held or an inspection done. Ask what you can show an assessor and he reports what's on file and names what's missing.
£149 per office seat per month, excluding VAT, with everything included, RAMS and COSHH too. Fitters are always free, annual billing saves two months, and there's a 14-day free trial you can cancel anytime.
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