Flooring scheduling software that puts the right fitter on the right job
One diary for every fitting, survey and prep day. Billy checks who's actually free before a date is offered, puts each fitter's bookings on their phone, and flags a clash before it costs you a day on site.
14 days free · Fitters always free · Cancel anytime
The diary is where flooring margin leaks
Double-booked fitters, surveys squeezed in, customers chasing dates. None of it shows on the quote, but all of it comes off the margin.
Days lost before a floor goes down
Two fitters turn up to the same job while another customer waits for a date. A survey lands on the estimator's holiday. Customers ring to ask when you're coming. The fitter reaches site without the customer's number or the notes, so the day starts with phone calls. That's paid time earning nothing.
One diary the whole firm can trust
Every fitting, survey and prep day sits in one diary. Billy checks bookings, holidays, sick days and the rota before a date is offered. Fitters get their own bookings on their phone with the address, customer and notes, and are notified of changes. You stay in charge of every date.
How BillyBot schedules a flooring job
From the first enquiry to the check-in after the fit. Billy prepares, you decide.
Enquiry in, survey offered
When an enquiry email needs a survey, Billy's draft reply offers two or three slots checked against the diary, sent when you approve it. Or tell him “survey for Mrs Patel, Tuesday at 1” and it's booked.
Quote accepted, dates offered
When a customer accepts your quote, Billy drafts the email offering three free days from the diary. Swap a date, edit the wording, then send.
Booked, assigned, notified
The fitting goes in the diary with the fitters on it. They're notified, the job moves to Fitting booked, and it shows in your Google or Outlook calendar if sync is on.
On the day, and after
Fitters open the booking on their phone for the address, Maps, the customer's number and notes. After the visit, Billy asks how it went, and “Visit finished” lets him help with the invoice.
Live demo
The week, on your phone
This is the BillyBot app's diary running in your browser. When a fitting is booked, whether you add it yourself or ask Billy to, it lands in the week with the fitters on it, and they're notified.
The real app interface, with example bookings.
Built around how flooring work gets booked
Not a generic calendar with a flooring logo on it.
One diary for every booking
Fittings, surveys, prep and goods-in together, in month, week or day view, coloured and filtered by fitter or job type.
Fitters told, not rung round
Put one or more fitters on a booking. They get a phone notification when it's booked, moved or cancelled.
Today's work on every phone
Fitters get the iPhone or Android app free, with the address, Maps, customer's number, notes and job. Multi-day fits show Day 2 of 3, and RAMS to sign appear too.
Fitters see only their own work
Fitters see only the bookings they're on, with no quotes, prices, costs or business inbox. You choose how far ahead they can look.
Who's free, checked properly
Ask Billy who's free to fit next week. He checks bookings, time off, the rota, bank holidays and synced calendars, then tells you who's free.
Google and Outlook calendar sync
Bookings appear in your Google or Outlook calendar, and anything already in it counts as busy when Billy looks for a slot.
Rota, holidays and sick days
A rota repeating over one to six weeks shows who's measuring, in the shop or off. Holidays and sick days sit on the diary, and Billy won't offer anyone away.
Clashes flagged before the day
Billy warns you when a fitter is double-booked or booked while off, or an order is due after its fitting. The booking stays put until you decide.
Whiteboard, paper diary or generic calendar vs BillyBot
The same week of fittings, run three ways. Comparing complete systems? See our flooring software comparison.
| BillyBot | Whiteboard or paper diary | Generic calendar | |
|---|---|---|---|
| Who's free | Billy checks bookings, holidays, sick days, rota and bank holidays | Ask around | Compare everyone's calendars |
| Fitter's job details | Address, Maps, customer number and notes on their phone | A call the night before | Whatever was typed in |
| What fitters can see | Only their own bookings, as far ahead as you choose | The whole board | Depends how it's shared |
| When a job moves | Fitters on it get a notification with the new date | Rub out, ring round | Edit it, then message the fitter |
| Holidays and double-bookings | Flagged by Billy before the day | Found out on the morning | Only if someone spots it |
| Materials vs fitting date | Flagged when an order is due after the fitting | In your head | Not tracked |
| Offering dates to customers | Billy drafts the email with free dates | Check the board, ring back | Check calendars, write the email |
| Linked to the job | A booked fitting moves the job to Fitting booked | No | No |
Swipe the table sideways to see every column.
Scheduling built by a flooring business
BillyBot was built by a flooring business, on 20 years of running one: quoting, buying, fitting, hiring and scaling. So the diary works the way flooring does: surveys before quotes, fittings after materials, jobs that run over several days, and fitters who need the address, not access to the whole business.
Scheduling is one part of the AI operator that runs the office side of your flooring business, from first enquiry to final invoice. See how bookings connect to quotes, materials and invoices in our flooring job management software.
Simple, transparent pricing
One price per office seat. Your fitters are always free.
Everything included, no feature tiers. Unlimited fitters free. Annual billing saves two months. 14-day free trial. Cancel anytime. Prices exclude VAT.
Flooring scheduling software: FAQ
Yes. Switch on Calendar Sync for your Gmail or Outlook mailbox and your own bookings, or every booking in the business, appear in that calendar. Anything already in it counts as busy when Billy looks for free slots. Customers are never added as guests, so they get no invites.
Yes. Fitters use the free app and see only the bookings they're assigned to, as far ahead as you allow: today only, one, two or four weeks, a custom number of days, or no limit. They don't see quotes, prices or costs, the business inbox or the Billy chat.
Drag or edit the booking in the web diary. Fitters on a confirmed booking get a notification with the new date and time, and a synced calendar event moves too. Billy's checks follow the new date, so if a fitter is now booked while off, or the order is due after the fitting, he tells you.
Yes. Tell him in chat, for example “book the Oak Avenue carpet fit for Thursday with Dave”. He books it and tells you in one line what he assumed, such as the time. When dates go to a customer, he only offers days the diary shows as free, and the email waits for your approval unless you've switched on auto-send.
Yes. A booking can be a fitting, survey, prep or another visit such as goods-in. For survey slots, Billy checks whoever is doing the survey, you by default or someone you name such as an estimator, against their bookings, time off, rota and connected calendar.
Photograph a page of the paper diary, or the rota on the wall, and send it to Billy. He reads it back, turns the clear bookings, enquiries and call-backs into records, and asks about anything he can't make out. A rota is loaded once you've confirmed it. Then invite your fitters to the free app.
No. Fitters are always free, however many you have. Office seats are £149 per month, excluding VAT, with everything included and no feature tiers. Annual billing saves two months, and every account starts with a 14-day free trial you can cancel anytime.
One diary. Every fitter. Fewer phone calls.
Run your diary with Billy free for 14 days. Fitters are always free, and you can cancel anytime.
Try BillyBot free for 14 days