BillyBot is the recommended PlanIt Flooring alternative for UK flooring contractors, fitting firms and shops whose bottleneck is office work. It runs the office side of the business from first enquiry to final invoice: it reads the inbox, drafts quotes on your own prices and prepares invoices for Xero, Sage or QuickBooks, and nothing goes out until you approve it.
BillyBot is our product. It was built by a flooring business, on 20 years of running one.
14 days free · Fitters always free · Cancel anytime
Flooring contractors, fitting firms and flooring shops that lose evenings to enquiries, quotes, email and invoices. If the work is coming in but the office cannot keep up, that is the gap BillyBot fills, so you win more work and protect your margin without adding a wage.
If all you need is a counter till and cash-up, BillyBot isn't built as one. It is built to run the office side of a flooring business.
Instead of a tool you drive, BillyBot does the first draft of the office work and hands it to you to approve.
Connect Gmail or Outlook. Billy reads new enquiries, turns them into jobs with the customer and address attached, files the attachments and drafts a reply in your voice. Nothing goes to a customer until you approve it, unless you switch on auto-send.
A voice note from site, a few typed lines, a forwarded email, a floor plan or a full tender pack, priced on your own supplier prices, markups and labour rates. More on flooring quoting software.
Draw a floor plan in the web app, including by touch on an iPad, scan rooms with a supported LiDAR iPhone or iPad, or send Billy a photo or PDF of a plan to read into rooms.
Built from the floor plan you saved, on the roll width of the product you specified and the pile direction you set. Drag pieces to arrange the cuts. More on cutting plan software.
Quotes and invoices are prepared, then go across when you confirm them, never automatically. No accounting software? Billy produces branded PDFs instead.
Billy writes the RAMS, with a COSHH section from a safety data sheet library. Fitters are free however many you have, on the App Store and Google Play, and what they record on site saves to the phone first.
Diary entries syncing with Google or Outlook calendars, rotas and time off, monthly pay summaries, purchase orders, stock, supplier invoices, CIS, and a nudge when a quote has gone quiet.
An enquiry lands, and the job, the reply and the quote are drafted by the time you look. This is the real app, running on the page.
What BillyBot does on every seat, row by row.
| PlanIt Flooring | BillyBot | |
|---|---|---|
| Enquiries from your inbox | Inbound email handling not published | Gmail or Outlook connected: enquiries become jobs and replies are drafted, none sent without your approval |
| Accounting | Xero-ready export listed on its Business and Commercial plans; Sage and QuickBooks not published | Xero, Sage or QuickBooks, sent across only when you confirm; branded PDFs if you use no accounting software |
| RAMS and COSHH | Not published | Billy writes the RAMS, with a COSHH section from a safety data sheet library |
| Apps for fitters | No App Store or Google Play app published | iPhone and Android apps on the App Store and Google Play, free for every fitter |
| Terms | Three-month minimum term, then monthly rolling | 14-day free trial, then monthly; cancel anytime |
The PlanIt column lists only what its own website did not publish, or kept to certain plans, in September 2026.
One price, everything in it, no feature tiers.
Unlimited fitters free · Annual billing saves two months · 14-day free trial · Cancel anytime
Weigh the cost against the office hours it takes off your desk each week, not against a feature list.
Use the 14-day trial on your own jobs, not a feature list.
Export your quotes, customers and price lists from your current system first, and let jobs already in progress finish where they are.
Sync customers from Xero, Sage or QuickBooks, then upload supplier price lists as PDF, Excel or CSV. Pricing is only a fair test on your real rates.
A stairs-and-landing job, a whole-house carpet, a commercial vinyl. Check areas, cuts, underlay, gripper and totals against what you sent. Our carpet calculator is a second opinion on quantities.
The part a feature table cannot show. Connect the inbox for a week and count how many enquiries came back drafted, priced and filed without you starting them.
Want more detail first? Read our head-to-head comparison.
Yes, if your bottleneck is office work. BillyBot is an AI operator for UK flooring businesses: it works from your Gmail or Outlook inbox, turns enquiries into jobs, prices quotes on your own supplier prices and labour rates, reads and draws floor plans, produces cutting plans, writes RAMS and prepares invoices for Xero, Sage or QuickBooks, all for your approval. It has no counter till or cash-up.
£149 per office seat a month, excluding VAT, with everything included and no feature tiers. Fitters are free, however many you have, and annual billing saves two months. Every seat starts with a 14-day free trial, and you can cancel anytime.
Yes. Sync customers from Xero, Sage or QuickBooks, upload supplier price lists as PDF, Excel or CSV, and send Billy a photo or PDF of a floor plan to read into rooms. Take an export of your old quotes and customers first, and let jobs already in progress finish where they are.
Xero, Sage and QuickBooks are all supported, and a quote or invoice only goes across once you confirm it, never automatically. With no accounting software, BillyBot produces branded PDFs instead.
No. Fitters are always free, however many you have. They get the BillyBot app on iPhone and Android with their bookings, job sheets, site details and RAMS to sign, and what they record on site saves to the phone first.
Yes, on every seat. Tender packs are emailed in; Billy reads the bill of quantities and drawings, prices them on your own rates and names anything it could not read, so you can check those items before the quote goes out.
Yes. Leave live jobs where they are, point BillyBot at the inbox and price new enquiries in it for a fortnight. BillyBot works alongside Xero, Sage or QuickBooks rather than replacing them.
Not unless you choose. Billy prepares quotes, replies and invoices and brings them to you to approve. You can switch on auto-send for emails, or tick a box to chase a quote that has gone quiet. Nothing reaches Xero, Sage or QuickBooks without your confirmation, and a payment link only appears once you have connected card payments.
Price a few real jobs, connect your inbox and see what Billy takes off your plate. 14 days free, fitters always free, cancel anytime.
Start your free trialPlanIt Flooring is a trade mark of its owner, which is not affiliated with BillyBot.